Job Description:

Part-time Bookkeeper

Gregg County Historical Museum, Longview, TX 75601

IDEAL CANDIDATE

The bookkeeper position creates financial transactions and creates financial reports from that information. The creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The bookkeeper also reconciles accounts to ensure their accuracy and enters donor and donation information in to the Past Perfect Museum software.

POSITION DETAILS

• Hourly pay
• 10 hour work week
• Tuesday and Thursday, 10:00am – 3:00pm

PRIMARY DUTIES AND RESPONSIBILITIES

Note: This list of duties is not exhaustive and does not preclude assignment of more duties not listed.

• Tag and monitor fixed assets
• Pay supplier invoices in a timely manner
• Monitor debt levels and compliance with debt covenants
• Record cash receipts and make bank deposits
• Conduct a monthly reconciliation of every bank account
• Conduct periodic reconciliations of all grant accounts to ensure their accuracy, per director request
• Maintain the petty cash fund
• Issue financial statements
• Provide information to the external accountant who creates the company’s financial statements
• Assemble information for external auditors for the annual audit
• Maintain an orderly accounting filing system
• Maintain the chart of accounts
• Comply with local, state, and federal government reporting requirements
• Process payroll in a timely manner
• Provide clerical and administrative support to management as requested
• Enter donor information and donations into the Past Perfect Museum software and generate thank you letters and tax forms

SKILLS AND ABILITIES

• Experience in accounting or bookkeeping
• Excellent personal skills
• Team-oriented personality
• “Can-do” attitude
• Congenial nature

VACATION AND SICK LEAVE

All absences are to be approved by the Director.

PHYSICAL DEMANDS

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.

Job Type: Part-time

Pay: $15.00 - $16.00 per hour

Expected hours: 6 – 8 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Experience:

• Bookkeeping: 3 years (Required)

Work Location: In person